Cofnod Datgeliadau

Defnyddiwch y rhan hon o'r wefan i weld Bas Data cofnod datgeliadau'r Awdurdod.

Cwestiwn

Expenses 1. What finance system do you use? 2. What system do you use to manage and process your staff’s expenses? 3. What is the expense process? 4. How many expense claims were made in FY21? And what was total value of expense claimed in FY21? 5. Can you submit expenses remotely? 6. How are you claiming VAT on mileage? Do your staff have to deduct commute from mileage? 7. What percentage of expense claims are you auditing? 8. How many FTEs (full time employees) do you have processing expense claims? 9. What is the average time to reimburse your staff’s expenses? 10. How are you reporting on expense spend, PSA expense types and scope 3 emissions reporting? Invoices 1. What system do you use for managing/processing invoices? 2. What is your current invoice process for handling supplier invoices, from receipt to when it is posted in the ERP/finance system and ready for payment? 3. How many invoices were processed in FY21? 4. How many FTEs (full time employees) do you have in your accounts payable team who process invoices? 5. What percentage of invoices were paid late in FY21? 6. Do you use Optical Character Recognition (OCR) to scan invoices? 7. Do you have to manually validate the scanned invoices from the OCR capture? 8. Do you currently have a PO system or a non-PO system? If you use both types – what is the percentage of PO invoices vs. non-PO invoices? 9. Are you claiming VAT on invoices? If so, are you doing this in-house? 10. How are you currently reporting on invoice spend?

Ateb

Expenses 1. What finance system do you use? For security reasons we do not disclose the name of systems in use as this could aid malicious parties to attempt attacks. 2. What system do you use to manage and process your staff’s expenses? For security reasons we do not disclose the name of systems in use as this could aid malicious parties to attempt attacks. 3. What is the expense process? Self Service for Corporate staff, currently paper for schools (schools moving to self-service shortly) 4. How many expense claims were made in FY21? And what was total value of expense claimed in FY21? 1711 Claims totalling £139,599.79 5. Can you submit expenses remotely? Yes, via access to authority intranet 6. How are you claiming VAT on mileage? Automatically calculated Do your staff have to deduct commute from mileage? Yes 7. What percentage of expense claims are you auditing? Internal Audit do not regularly review expenses claims. Expenses claims are only reviewed if they are included within the scope of a planned audit i.e. Payroll Services. Whilst we may audit Payroll Services on an annual basis the scope of audit work will vary each year. 8. How many FTEs (full time employees) do you have processing expense claims?(5% of 0.6 FTE) 9. What is the average time to reimburse your staff’s expenses? (Up to ½ day per month) 10. How are you reporting on expense spend, PSA expense types and scope 3 emissions reporting? Invoices Reports from Pay system for mileage/expenses. No PSA’s or Scope3’s 1. What system do you use for managing/processing invoices? Unit 4 Agresso 2. What is your current invoice process for handling supplier invoices, from receipt to when it is posted in the ERP/finance system and ready for payment? We use two processes – we have an external feeder P2P system that handles requisition/order/invoice payment and interfaces to Unit 4 and we also enter invoices directly onto unit 4 using a batching system, there are also other feeder systems that handle invoices into Unit 4. 3. How many invoices were processed in FY21? Circa 50,000 4. How many FTEs (full time employees) do you have in your accounts payable team who process invoices? 2 FTE and 2 part time (.85 FTE) 5. What percentage of invoices were paid late in FY21? Unable to respond on this, data has not been analysed 6. Do you use Optical Character Recognition (OCR) to scan invoices? Not at present 7. Do you have to manually validate the scanned invoices from the OCR capture? N/A 8. Do you currently have a PO system or a non-PO system? If you use both types – what is the percentage of PO invoices vs. non-PO invoices? Use both types, PO’s represent around 20% of the overall, however there are a number of feeder systems into Unit 4 which account for some of the 80% (work instruction systems, social care systems etc) 9. Are you claiming VAT on invoices? If so, are you doing this in-house? 10. How are you currently reporting on invoice spend? Not required in Wales