Disclosure Log

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Question

Re: In relation to your organisation’s contract register, procurement strategy, and key contact information. 1. Contract Register Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format. Where available, we are particularly interested in the following fields (though this is not a strict requirement): • Contract Title • Supplier Name • Estimated Spend (Total or Annual) • Contract Duration and Total Period (including extensions) • Contract Start and Expiry Dates • Review Date • Contract Description • Contract Owner (Name, Job Title, Contact Details if available) • Contract Notes • Managing Department • Award Date • Participating Organisations • Procurement Category • Framework or Tender References • Central Purchasing Body • Classification Codes (CPV, Pro-Class, etc.) Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system. 2. Total Number of Active Contracts Please confirm the total number of contracts currently listed as active. 3. Procurement Strategy (2025/2026) Please provide your organisation’s Procurement Strategy for 2025/2026. • If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available. • If any parts are redacted, please identify the redacted sections and the reason. 4. Contact Information If possible, please provide the name, job title, phone number, and email address for the following roles: • Responsible officer for API access or data sharing (if applicable) • Individual managing the contract register • Finance Director • Head/Director of Procurement or Purchasing • Head/Director of ICT • Head of Estates and Facilities • Relevant Committee Member, Councillor, or Board Member for Procurement/Finance If direct contact details are restricted due to GDPR, please indicate the best department or method of contact. 5. Additional Notes • If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data). • If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports. • If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown.

Answer

Re: In relation to your organisation’s contract register, procurement strategy, and key contact information. 1. Contract Register Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format. Where available, we are particularly interested in the following fields (though this is not a strict requirement): • Contract Title • Supplier Name • Estimated Spend (Total or Annual) • Contract Duration and Total Period (including extensions) • Contract Start and Expiry Dates • Review Date • Contract Description • Contract Owner (Name, Job Title, Contact Details if available) • Contract Notes • Managing Department • Award Date • Participating Organisations • Procurement Category • Framework or Tender References • Central Purchasing Body • Classification Codes (CPV, Pro-Class, etc.) Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system. 2. Total Number of Active Contracts Please confirm the total number of contracts currently listed as active. 3. Procurement Strategy (2025/2026) this is contained on the internet at https://www.merthyr.gov.uk/business/tenders-and-procurement/procurement-policy/ Please provide your organisation’s Procurement Strategy for 2025/2026. • If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available. • If any parts are redacted, please identify the redacted sections and the reason. There are no redactions 4. Contact Information If possible, please provide the name, job title, phone number, and email address for the following roles: • Responsible officer for API access or data sharing (if applicable) N/A • Individual managing the contract register – Paul Davies Commercial Manager - customercare@merthyr.gov.uk • Finance Director Craig Flynn Director of Finance – customercare@merthyr.gov.uk • Head/Director of Procurement or Purchasing – Paul Davies Commercial Manager • Head/Director of ICT – Richard Evans Head of ICT – customercare@merthyr.gov.uk • Head of Estates and Facilities – Lisa Emerson, group leader Estates – customercare@merthyr.gov.uk Phone number for all contacts is 01685 725000 • Relevant Committee Member, Councillor, or Board Member for Procurement/Finance All councillor details including what boards they represent are available on the website https://democracy.merthyr.gov.uk/mgMemberIndex.aspx?bcr=1&LLL=0 5. Additional Notes • If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data). Contact register is available on our system and only available to specific users• If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports. N/A clarification : Procurement Strategy; I have reviewed the Procurement Strategy Plan last updated in 2024. I am writing to request the most recent version of this document, specifically the 2025 edition, if it has been published. If the 2025 version is not yet available, I would appreciate confirmation of its expected release date. There is no 2025 version, It will be reviewed in October this year, and that doesn’t mean that there’ll be a new version. It’s a 5 year document. Contact details; Please share the direct email address of the mentioned officers. 4. Contact Information If possible, please provide the name, job title, phone number, and email address for the following roles: • Responsible officer for API access or data sharing (if applicable) N/A • Individual managing the contract register – Paul Davies Commercial Manager - customercare@merthyr.gov.uk • Finance Director Craig Flynn Director of Finance – customercare@merthyr.gov.uk • Head/Director of Procurement or Purchasing – Paul Davies Commercial Manager • Head/Director of ICT – Richard Evans Head of ICT – customercare@merthyr.gov.uk • Head of Estates and Facilities – Lisa Emerson, group leader Estates – customercare@merthyr.gov.uk Phone number for all contacts is 01685 725000