Disclosure Log

Question

General Information:

How many sites are part of this organisation?

Are utilities (gas,electricity, water) procured collectively on behalf of all schools, or by individual academies?

Who is responsible for procurement decisions relating to utilities? (Please state job title) How does the organisation ensure compliance with DfE / ESFA and public procurement regulations when procuring energy?

Does the organisation use a DfE-approved framework for energy procurement? If yes, which one?

Does the organisation have any sustainability or Net Zero objectives that influence procurement decisions? If yes, please summarise.

Energy Procurement & Pricing

How are your electricity and gas contracts procured? (e.g. direct with supplier, via broker/TPI, via framework) Which framework, DPS, or third-party broker/TPI is or was used? Please state the name.

When was your current electricity contract signed or agreed?

When was your current gas contract signed or agreed?

What is the current contract end date for your electricity supply?

What is the current contract end date for your gas supply?

Who is your current electricity supplier?

Who is your current gas supplier?

If your electricity contract is fixed price, what is the current unit rate (p/kWh)?

If your contract is flexible, half-hourly traded, or index-linked, please just confirm the contract type and we will not ask for a specific rate.

If your gas contract is fixed price, what is the current unit rate (p/kWh)?

If your contract is flexible, half-hourly traded, or index-linked, please just confirm the contract type and we will not ask for a specific rate.

What is the current standing charge (p/day) for electricity and gas?

Was a broker or Third Party Intermediary (TPI) involved in arranging your current contracts? If yes, please state their name.

What commission, broker fee, or TPI payment was paid in connection with your current gas and/or electricity contracts? Please state the amount per meter, per contract, or as a p/kWh uplift. If the organisation does not hold this information, please confirm whether it has been requested from the broker or supplier.

How many suppliers submitted quotations for your most recent electricity and gas procurement?

Metering, MOP, DA & DC Arrangements

(MOP = Meter Operator I DA = Data Aggregator I DC = Data Collector- these are contracted services that determine how your energy data is captured and settled) Are any of your electricity meters Half-Hourly (HH) settled (Profile Class 00)?

If yes, how many HH meters does the organisation have, and across which sites?

Who is the current Meter Operator (MOP) for your electricity meters?

When was the current MOP contract signed, and what is its end date?

Who is the current Data Collector (DC) and Data Aggregator (DA) for your electricity meters?

What charges are applied for MOP, DA, and DC services? Are these shown as a separate line item on bills, or embedded within the unit rate?

Were MOP, DA, and DC contracts competitively tendered, or were they assigned by the supplier or framework?

Energy Monitoring & Management

Does the organisation currently have any form of energy monitoring in place? (e.g. AMR, smart meter portal, half-hourly data access, real-time dashboards) If yes, which sites have monitoring, and what type is in place at each? Please distinguish between: real-time I live data I half-hourly/ Day+1 data I monthly smart read only I manual reads only Which platform, portal or software is used to view or analyse energy consumption data?

Is gas consumption monitored separately to electricity? If yes, how?

Does the organisation receive automated alerts for unusual or excessive energy consumption (e.g. overnight or weekend usage)?

Does the organisation receive any bill validation or bill checking service, from a broker, consultant, or software platform?

Has the organisation undertaken any energy audits, Display Energy Certificate (DEC) assessments, or ESOS compliance reporting in the last three years?

Has the organisation ever used energy data to identify and evidence savings? If yes, please give a brief summary.

Water Procurement & Monitoring

How are your water and wastewater contracts procured?

Which framework, DPS, or third-party was used? Please state the name.

When was your current water contract signed or agreed?

What is the current contract end date for your water supply?

Who is your current water supplier?

What unit rate (p/m3) are you currently paying for water and wastewater, if known?

How many suppliers submitted quotations for your most recent water procurement?

Was a broker or TPI used in procuring your water contract? If yes, please state their name and any fee or commission paid.

Are there any additional services included such as leak detection, water efficiency, or bill validation? If yes, please describe.

Does the organisation have any water monitoring or sub-metering in place to detect leaks or track consumption at site level?

Answer

General Information:

1. How many sites are part of this organisation?

102

2. Are utilities (gas,electricity, water) procured collectively on behalf of all schools, or by individual academies?

Procured collectively on behalf of sites.

3. Who is responsible for procurement decisions relating to utilities? (Please state job title) How does the organisation ensure compliance with DfE / ESFA and public procurement regulations when procuring energy?

Procurement decisions relating to utilities are overseen by the organisation’s internal Procurement Department, working in conjunction with Welsh Government Commercial Procurement as appropriate. DfE and ESFA requirements do not apply, as the organisation is a Welsh public authority. Compliance with public procurement rules is achieved through internal controls and by using Crown Commercial Service (CCS) energy frameworks, which meet public procurement requirements.

4. Does the organisation use a DfE-approved framework for energy procurement? If yes, which one?

Merthyr Tydfil County Borough Council is a Welsh Local Authority

5. Does the organisation have any sustainability or Net Zero objectives that influence procurement decisions? If yes, please summarise.

Yes, sustainability is considered as part of procurement decision-making.

Energy Procurement & Pricing

1. How are your electricity and gas contracts procured? (e.g. direct with supplier, via broker/TPI, via framework) Which framework, DPS, or third-party broker/TPI is or was used? Please state the name.

Our electricity and gas supplies are procured via a CCS-managed energy framework.

2. When was your current electricity contract signed or agreed?

2021

3. When was your current gas contract signed or agreed?

2021

4. What is the current contract end date for your electricity supply?

31/03/2027

5. What is the current contract end date for your gas supply?

31/03/2027

6. Who is your current electricity supplier?

EDF

7. Who is your current gas supplier?

TotalEnergies Gas & Power

8. If your electricity contract is fixed price, what is the current unit rate (p/kWh)?

No, unit rate varies

9. If your contract is flexible, half-hourly traded, or index-linked, please just confirm the contract type and we will not ask for a specific rate.

N/A

10. If your gas contract is fixed price, what is the current unit rate (p/kWh)?

No, unit rate varies

11. If your contract is flexible, half-hourly traded, or index-linked, please just confirm the contract type and we will not ask for a specific rate.

N/A

12. What is the current standing charge (p/day) for electricity and gas?

The standing charges vary between sites.

13. Was a broker or Third Party Intermediary (TPI) involved in arranging your current contracts? If yes, please state their name.

No Third Party Intermediary was directly engaged by the Council. Procurement was undertaken via a CCS framework.

14. What commission, broker fee, or TPI payment was paid in connection with your current gas and/or electricity contracts? Please state the amount per meter, per contract, or as a p/kWh uplift. If the organisation does not hold this information, please confirm whether it has been requested from the broker or supplier.

The Council does not hold this information. To access this information please contact the Cabinet Office FOI team at: foi-team@cabinetoffice.gov.uk

15. How many suppliers submitted quotations for your most recent electricity and gas procurement?

The Council does not hold this information. To access this information please contact the Cabinet Office FOI team at: foi-team@cabinetoffice.gov.uk

Metering, MOP, DA & DC Arrangements (MOP = Meter Operator I DA = Data Aggregator I DC = Data Collector- these are contracted services that determine how your energy data is captured and settled)

1. Are any of your electricity meters Half-Hourly (HH) settled (Profile Class 00)?

Yes

2. If yes, how many HH meters does the organisation have, and across which sites?

47 HH Meters

3. Who is the current Meter Operator (MOP) for your electricity meters?

Stark

4. When was the current MOP contract signed, and what is its end date?

2021-31/03/2027

5. Who is the current Data Collector (DC) and Data Aggregator (DA) for your electricity meters?

Stark

6. What charges are applied for MOP, DA, and DC services? Are these shown as a separate line item on bills, or embedded within the unit rate?

MOP paid annually which is separate for NHH and HH supplies.

7. Were MOP, DA, and DC contracts competitively tendered, or were they assigned by the supplier or framework?

The Council does not hold this information. To access this information please contact the Cabinet Office FOI team at: foi-team@cabinetoffice.gov.uk

Energy Monitoring & Management

1. Does the organisation currently have any form of energy monitoring in place? (e.g. AMR, smart meter portal, half-hourly data access, real-time dashboards) If yes, which sites have monitoring, and what type is in place at each? Please distinguish between: real-time I live data I half-hourly/ Day+1 data I monthly smart read only I manual reads only Which platform, portal or software is used to view or analyse energy consumption data?

Yes. We have AMR and half-hourly profile data. Systemslink is used to view and analyse energy consumption data.

2. Is gas consumption monitored separately to electricity? If yes, how?

Yes. Gas and electricity consumption are monitored separately using supplier consumption data and meter readings.

3. Does the organisation receive automated alerts for unusual or excessive energy consumption (e.g. overnight or weekend usage)?

Yes

4. Does the organisation receive any bill validation or bill checking service, from a broker, consultant, or software platform?

Yes

5. Has the organisation undertaken any energy audits, Display Energy Certificate (DEC) assessments, or ESOS compliance reporting in the last three years?

Yes

6. Has the organisation ever used energy data to identify and evidence savings? If yes, please give a brief summary.

Yes. Energy consumption data has been used to identify abnormal usage, investigate operational issues, and support energy efficiency improvements and cost savings across the estate.

Water Procurement & Monitoring

1. How are your water and wastewater contracts procured?

Not procured. Supplied directly by Welsh Water.

2. Which framework, DPS, or third-party was used? Please state the name.

N/A

3. When was your current water contract signed or agreed?

N/A

4. What is the current contract end date for your water supply?

N/A

5. Who is your current water supplier?

Welsh Water

6. What unit rate (p/m3) are you currently paying for water and wastewater, if known?

Welsh Water standard charges are available in the published Scheme of Charges: https://corporate.dwrcymru.com/en/library/our-charges/scheme-of-charges

7. How many suppliers submitted quotations for your most recent water procurement?

N/A

8. Was a broker or TPI used in procuring your water contract? If yes, please state their name and any fee or commission paid.

N/A

9. Are there any additional services included such as leak detection, water efficiency, or bill validation? If yes, please describe.

N/A

10. Does the organisation have any water monitoring or sub-metering in place to detect leaks or track consumption at site level?

Yes