Disclosure Log

Question

Print Room

1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing?

2. Is this run by your own staff or outsourced to a third-party provider?

3. If run internally, how many full-time equivalent (FTE) run this facility?

4. Number of devices & model type/s?

5. Name of incumbent supplier?

6. Contract start / end date and length of any option to extend?

7. If outsourced, please advise contract start / end date and length of any option to extend?

8. Was this contract awarded through a framework? If yes, which one used?

9. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced?

External Print

1. Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc - but excluding print / mailing arrangements covering other areas such as revenue-related demands, housing benefit letters, electoral registrations, parking penalty notices etc?

2. Name of incumbent supplier/s?

3. If this arrangement is provided under contract, please advise start / end date and length of any option to extend?

4. Was this contract awarded through a framework? If yes, which one used?

5. Alternatively, was this awarded through a DPS arrangement?

6. Annual spend (ex VAT) for this service over the past 12 months?

Mail Room (Inbound and/or Outbound)

1. Do you have your own in-house Mail Room operation?

2. If yes, how is the service run - physical or digital mail distribution?

3. Is this run by your own staff or outsourced to a third-party provider?

4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility?

5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend?

6. Was this contract awarded through a framework? If yes, which one used?

7. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced?

8. Do you use a Hybrid Mail service / solution?

9. If yes, please (a) name supplier (b) contract start / end date (c) framework through which this awarded?

Finally, who is responsible for these arrangements at the Council?

Answer

1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing? Yes

2. Is this run by your own staff or outsourced to a third-party provider? Run by own staff

3. If run internally, how many full-time equivalent (FTE) run this facility? 1

4. Number of devices & model type/s? 2 – Xerox D125 and Versant 180

5. Name of incumbent supplier? Xerox

6. Contract start / end date and length of any option to extend? 01/12/2020 – 30/11/2025 – 1 year extension

7. If outsourced, please advise contract start / end date and length of any option to extend?

8. Was this contract awarded through a framework? If yes, which one used? Yes

9. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced?

External Print

1. Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc - but excluding print / mailing arrangements covering other areas such as revenue-related demands, housing benefit letters, electoral registrations, parking penalty notices etc? Yes

2. Name of incumbent supplier/s? Print Partnership

3. If this arrangement is provided under contract, please advise start / end date and length of any option to extend? N/A

4. Was this contract awarded through a framework? If yes, which one used? N/A

5. Alternatively, was this awarded through a DPS arrangement? N/A

6. Annual spend (ex VAT) for this service over the past 12 months? £8,525.25

Mail Room (Inbound and/or Outbound)

1. Do you have your own in-house Mail Room operation? Yes

2. If yes, how is the service run - physical or digital mail distribution? Both

3. Is this run by your own staff or outsourced to a third-party provider? Own staff

4. If run by your own staff, how many full-time equivalent (FTE) staff run this facility? 2

5. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend? N/A

6. Was this contract awarded through a framework? If yes, which one used? N/A

7. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced?

8. Do you use a Hybrid Mail service / solution? Yes

9. If yes, please (a) name supplier Funasset (b) contract start / end date 1 year rolling contract (c) framework through which this awarded? n/a

Finally, who is responsible for these arrangements at the Council? ICT. Department@Merthyr.gov.uk