Disclosure Log

Question

I would like to request information relating to any recent intranet, staff portal, digital workplace, or internal communications platform redesign or implementation carried out by your organisation.

Please provide the following information, where held:

1. A copy of any project brief, business case, project initiation document, or project plan relating to the intranet/staff portal project.

2. Any design documents, wireframes, user journey documents, information architecture diagrams, sitemap documents, or content structure documents created as part of the project.

3. Screenshots, mock-ups, prototype images, or design visuals showing the intranet/staff portal layout, homepage, navigation, or key internal service pages.

4. Any evaluation, lessons learned report, benefits realisation report, or post-implementation review produced after the project went live.

5. The name of the platform or technology used, for example SharePoint, Viva Connections, Sitecore, Umbraco, Drupal, WordPress, GOSS, Invotra, or another system.

6. The name of any external supplier, agency, consultancy, or implementation partner involved in the project.

7. The approximate project cost or budget, including supplier costs where available.

8. The implementation date or go-live date.

For clarity, I am not seeking personal data, login credentials, confidential security information, or anything that would compromise the security of your systems. If any screenshots or documents contain sensitive internal information, I am happy for those sections to be redacted.

If a full copy of the intranet cannot be provided, please provide sample screenshots or redacted design documents that show the general layout, structure, navigation, and design approach.

If the organisation has not recently implemented or redesigned an intranet/staff portal, please confirm whether any such project is currently planned or underway, and provide any project planning documents held in relation to it.

Answer

1. A copy of any project brief, business case, project initiation document, or project plan relating to the intranet/staff portal project.

No information recorded as we have not recently implemented a new intranet and do not currently have any plans.

2. Any design documents, wireframes, user journey documents, information architecture diagrams, sitemap documents, or content structure documents created as part of the project. N/A

3. Screenshots, mock-ups, prototype images, or design visuals showing the intranet/staff portal layout, homepage, navigation, or key internal service pages. N/A

4. Any evaluation, lessons learned report, benefits realisation report, or post-implementation review produced after the project went live.N/A

5. The name of the platform or technology used, for example SharePoint, Viva Connections, Sitecore, Umbraco, Drupal, WordPress, GOSS, Invotra, or another system. Umbraco

6. The name of any external supplier, agency, consultancy, or implementation partner involved in the project. N/A

7. The approximate project cost or budget, including supplier costs where available.

8. The implementation date or go-live date. N/A