Disclosure Log

Question

I would be grateful if you could provide the following information regarding your organisations, IT hardware estate and IT asset disposal arrangements.

1. Who is your current IT Asset Disposal (ITAD) provider?

2. When does the current ITAD contract expire?

3. What is the total annual value of the ITAD contract?

4. Was the contract awarded through a procurement framework? If so, please state which framework.

5. Approximately how many desktop PCs are currently in use?

6. Approximately how many laptops are currently in use?

7. Approximately how many tablets are currently in use?

8. Approximately how many mobile phones are currently managed?

9. Approximately how many end-user devices are disposed of each year?

10. What is your standard hardware refresh cycle for desktops and laptops?

11. Is data sanitisation performed internally or by your ITAD provider?

12. Which data erasure software or standard is used (for example, Blancco or NIST SP 800-88)?

13. During the last completed financial year, approximately what revenue was generated through the resale of redundant IT equipment?

14. If no revenue was generated, please confirm whether retired equipment is recycled, destroyed, or otherwise disposed of.

15. Which department is responsible for managing the ITAD contract?

16. Is your organisation expecting to procure or re-tender IT asset disposal services within the next 24 months?

Where exact figures are not readily available, approximate figures or estimates are perfectly acceptable.

Answer

1. Who is your current IT Asset Disposal (ITAD) provider? Computer Recyclers

2. When does the current ITAD contract expire? N/A

3. What is the total annual value of the ITAD contract? £0

4. Was the contract awarded through a procurement framework? If so, please state which framework. N/A

5. Approximately how many desktop PCs are currently in use? 312

6. Approximately how many laptops are currently in use? 978

7. Approximately how many tablets are currently in use? 97

8. Approximately how many mobile phones are currently managed? 250

9. Approximately how many end-user devices are disposed of each year? 150-200

10. What is your standard hardware refresh cycle for desktops and laptops? 3 years

11. Is data sanitisation performed internally or by your ITAD provider? Yes

12. Which data erasure software or standard is used (for example, Blancco or NIST SP 800-88)? Low-level Format and multi stage purge, and destroyed to 6mm shred size, in accordance to NIST 800-88 rev 1, IEEE2883:2022 guidelines, HMG IA Standard No.5 and the advised shred size models identified in the CPNI standard

13. During the last completed financial year, approximately what revenue was generated through the resale of redundant IT equipment? £0

14. If no revenue was generated, please confirm whether retired equipment is recycled, destroyed, or otherwise disposed of. Destroyed

15. Which department is responsible for managing the ITAD contract? IT for disposal

16. Is your organisation expecting to procure or re-tender IT asset disposal services within the next 24 months? No