Disclosure Log

Use this part of the site to view the Authorities disclosure log Database.

Question

1) Does your Local Authority have an assigned Data Protection Team / Unit? Yes No a. If yes, has it been set up since 2018? Yes No 2) Does your Local Authority have a Data Protection policy? Yes No a. If yes, how often does your Local Authority update its Data Protection policy? 3) In 2017, how many Subject Access Requests did your Local Authority receive? 4) In 2019, how many Subject Access Requests did your Local Authority receive? 5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017? 6) What percentage of total Subject Access Requests were completed after extension in 2017? 7) What percentage of Subject Access Requests were completed within the one month deadline in 2019? 8) What percentage of total Subject Access Requests were completed after extension in 2019? 9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017? 10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019? 11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017? 12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019? Records Management 13) Does your Local Authority have a Records Management Policy? Yes No a. If yes, how often does your Local Authority update its Records Management Policy? 14) Does your Local Authority have a retention or disposal schedule? Yes No b. If yes, how often does your Local Authority update its retention or disposal schedule? 13) Does your authority have an Electronic Document Record Keeping (or management) System? Yes Yes, multiple No a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017? b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019? 14) How many digital records does your organisation have captured in your storage facilities currently? Please state figure here: 15) What is the electronic volume (Mbytes) of digital information in your organisation’s system currently? Please state figure here: 15) How many digital records does your organisation have captured into your system currently? Please state figure here: 16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently? Please state figure here: 17) How many digital records were captured by your organisation in 2017? Please state figure here: 18) How many digital records were captured by your organisation in 2019? Please state figure here: 19) How many paper-based records were captured/registered by your organisation in 2017? Please state figure here: 20) How many paper-based records were captured/registered by your organisation in 2019? Please state figure here: 21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules? Please state figure here: 22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules? Please state figure here: 23) How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules: Please state figure here: 24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules: Please state figure here: I also have an opinion-based question survey regarding this topic. Would you be happy with me following up regarding this? Please indicate: Yes No

Answer

1) Does your Local Authority have an assigned Data Protection Team / Unit? Yes a. If yes, has it been set up since 2018? Yes 2) Does your Local Authority have a Data Protection policy? Yes a. If yes, how often does your Local Authority update its Data Protection policy? Annually 3) In 2017, how many Subject Access Requests did your Local Authority receive? 28 4) In 2019, how many Subject Access Requests did your Local Authority receive? 60 5) What percentage of Subject Access Requests were completed within the 40-day deadline in 2017? 92.9 6) What percentage of total Subject Access Requests were completed after extension in 2017? 100 7) What percentage of Subject Access Requests were completed within the one month deadline in 2019? 96.7 8) What percentage of total Subject Access Requests were completed after extension in 2019? 100 9) How many Data Protection Impact Assessments had your Local Authority conducted in 2017? It was not a legal requirement to keep a register of Data Protection Impact Assessments in 2017 therefore we do not hold this data. 10) How many Data Protection Impact Assessments had your Local Authority conducted in 2019? 7 11) How many systems which process personal information had your organisation stopped using and storing personal data on in 2017? Information not held 12) How many systems which process personal information had your organisation stopped using and storing personal data on in 2019? Information not held Records Management 13) Does your Local Authority have a Records Management Policy? Yes a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017? 70600mb b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019? 56600mb 14) How many digital records does your organisation have captured in your storage facilities currently? 1198232 15) What is the electronic volume (Mbytes) of digital information in your organisation’s system currently? 4221000mb 15) How many digital records does your organisation have captured into your system currently? 1559834 items a. If yes, how often does your Local Authority update its Records Management Policy? It is currently due for renewal 14) Does your Local Authority have a retention or disposal schedule? Yes b. If yes, how often does your Local Authority update its retention or disposal schedule? When required a) If yes, what volume (Mbytes) of digital information was captured into this system in 2017? 70600mb b) If yes, what volume (Mbytes) of digital information was captured into this system in 2019? 56600mb 16) How many paper-based files/documents and/or boxes does your organisation have in your storage facilities currently? Please state figure here: 9610 17) How many digital records were captured by your organisation in 2017? Please state figure here: Information not held 18) How many digital records were captured by your organisation in 2019? Please state figure here: Information not held 19) How many paper-based records were captured/registered by your organisation in 2017? Please state figure here: We do not hold this but we will know how many boxes were put into archive during that time – 499 20) How many paper-based records were captured/registered by your organisation in 2019? Please state figure here: We do not hold this but we will know how many boxes were put into archive during that time - 439 21) How many digital records/documents did your Local Authority dispose of in 2017, according to your retention or disposal schedules? Information not held 22) How many digital records/documents did your Local Authority dispose of in 2019, according to your retention or disposal schedules? Information not held 23 How many paper-based files and/or boxes had your Local Authority disposed of in 2017, based on your retention or disposal schedules: Please state figure here : 42 24) How many paper-based files and/or boxes had your Local Authority disposed of in 2019, based on your retention or disposal schedules: Please state figure here: 197 I also have an opinion-based question survey regarding this topic. Would you be happy with me following up regarding this? Please indicate: No The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988. You are free to use it for your own purposes, including any non-commercial research you are doing and for the purposes of news reporting. Any other re-use, for example commercial publication, would require the permission of the copyright holder. Most documents supplied by this department will have been produced by government officials and will be Crown Copyright. You can find details on the arrangements for re-using Crown copyright from The National Archives.