Disclosure Log

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Question

We would be grateful if you could help in answering our request for information for the following questions; answering for A-J on questions 1-8. a) Photocopiers/MFDs (Multi-Functional Device) b) Printers c) Print room / reprographic d) Desktops e) Laptops f) Displays g) Network h) cyber security i) Audio Visual j) infrastructure Q1. Please name all the IT resellers that you have contacts with and buy from. Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1. Q3. What year and month is the next hardware refresh due? Q4. Please name the number of devices deployed by the NHS/Fire service/university/council/school? Q5. In reply to question 4, which department/facility are those located? Q6. Please name the brand and model of the devices mentioned and the spend for each product. Q7. Details on how these were procured. i.e. By Framework i. Procurement method ii. If Framework, please state which one. Q8. Do you normally purchase equipment as services or as a capital? Q9. What is your annual print/copy volume and spend? Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details. Q11. Who is responsible for purchasing end user devices such as laptops, desktops, networking, infrastructure, cyber security, displays and accessories? Please provide their title, and their contact details.

Answer

Q1. a) Photocopiers/MFDs (Multi-Functional Device) - XEROX b) Printers - XMA c) Print room / reprographic - XEROX d) Desktops - Centerprise e) Laptops - Centerprise f) Displays - Centerprise g) Network – N/A h) cyber security - Softcat/Integrity 360 i) Audio Visual - Comcen j) infrastructure – N/A Q2. a) Photocopiers/MFDs (Multi-Functional Device) - 5 year contract b) Printers - No contract c) Print room / reprographic - 5 year contract d) Desktops - Oct 2025 e) Laptops - Oct 2025 f) Displays - Oct 2025 g) Network – N/A h) cyber security - April 2024 i) Audio Visual - No contract j) infrastructure – N/A Q3. October 2025 – Desktop/laptop/displays, January 2024 – MFD’s/Print room Q4. The Council will only issue devises to Council Staff and schools: a) Photocopiers/MFDs (Multi-Functional Device) - 108 MFD’s inc. print room b) Printers - 123 c) Print room / reprographic - Please see response to Q. a d) Desktops - 337 e) Laptops - 867 f) Displays - 1894 g) Network – n/a h) cyber security - n/a i) Audio Visual - n/a j) infrastructure – n/a Q5. All departments across the Council Q6. Desktops/laptops – Lenovo Displays – IYAMA Printers - HP Total annual spend – 200k Xerox MFD’s Q7. i. Procurement method - Framework/tender ii. If Framework, please state which one - Tender or NPS Q8. Capital for desktop/laptops/display, services for others. Q9. Volume 11.7m, spend n/a Q10. Design & Print Team Leader, Print@Merthyr.gov.uk, 01685 725000 Q11. Information Security Officer; information.security@merthyr.gov.uk ; 01685 725000